PALM BEACH COUNTY SCHOOL BOARD SPEC MTG RE: ERP CONSULTANTS
MINUTES- Convene: 4:35 p.m.
- Public Comments: Jan Porter
- Consent Agenda for CC1 through CC9
- CC1 Amendment for Black Hills Consulting, Inc.
- CC2 Continued Phase I Support of the ERP Project from eVerge Group, Inc.
- CC3 Consultant Contract for Universal System Technologies
- CC4 Consultant Contract for m2ec.com, Inc.
- CC5 Consultant Contract and Amendment for New Dimension Technology Corp.
- CC6 Consultant Contract for Heather Gossard
- CC7 Consultant Contract for Pro Business Solutions LLC
- CC8 Consultant Contract for Dineh Company
- CC9 Consultant Contract Amendment for Roy K. Childers
- Adjourn: 4:55 p.m.
Minutes: Mr. Kanjian questioned if Mr. Guay will continue to be on staff after the Peoplesoft issues are resolved and inquired if retired personnel are being brought back as consultants on this project.
Mr. Guay responded to Mr. Kanjian's questions and updated Board Members on the current issues that are being worked on.
Mr. Kanjian questioned if District staff has been properly trained to take over when the consultant’s contracts expire.
Dr. Benaim stated that the shortfall of eligible applicants for Peoplesoft related positions proves the need for technical career academies in our district.
Mrs. Burdick questioned is the module plan has been revised and how the payroll issues will be handled regarding people who have been overpaid and underpaid.
Mrs. Buardick questioned why there is a budget allocation for Phase II when the plan has not been fully developed.
Mrs. Burdick requested a spreadsheet be created before the final recommendation in April which reflects the original plan, what has been completed and what the changes were.
Motions:
| I recommend award of the Consultant Contract Amendment with Black Hills Consulting for $125,400 through July 31, 2007 and authorize the Superintendent and Board Chairman to sign all needed documents. | - | PASS |
| Minutes: CC1 Changes made to the Agreement are as follows: Extend the term of the agreement through July 31, 2007. Add corresponding hours for support estimated at 456 hours @ $275.00 per hour not to exceed $125,400. | ||
| Vote Results: | ||
| Motion: Monroe Benaim | ||
| Second: Mark Hansen | ||
| Paulette Burdick | - | Aye |
| Monroe Benaim | - | Aye |
| Mark Hansen | - | Aye |
| Debra Robinson | - | Aye |
| Bill Graham | - | Aye |
| Bob Kanjian | - | Aye |
Motions:
| I recommend award of Amendment 3 to Change Order #1 for continued support services from eVerge Group, Inc. in an amount not to exceed $1,634,380 through April 15, 2007 and authorize the Superintendent and Board Chairman to sign all needed documents. | - | PASS |
| Minutes: CC2 Specific individuals from the eVerge team have been identified with the assistance of Mike Guay to provide continued support of the ERP Project. This schedule is through April 15, 2007. eVerge Group, Inc. has agreed to reduce the hourly rates from the original Phase I fees. | ||
| Vote Results: | ||
| Motion: Monroe Benaim | ||
| Second: Mark Hansen | ||
| Paulette Burdick | - | Aye |
| Monroe Benaim | - | Aye |
| Mark Hansen | - | Aye |
| Debra Robinson | - | Aye |
| Bill Graham | - | Aye |
| Bob Kanjian | - | Aye |
Motions:
| I recommend award of Consultant contract with Universal System Technologies for $182,000 through June 30, 2007 and authorize the Superintendent and Board Chairman to sign all needed documents. | - | PASS |
| Minutes: CC3 Consultant shall perform the following services: Provide functional assistance with PeopleSoft Payroll, Benefits and Time & Labor Support. | ||
| Vote Results: | ||
| Motion: Monroe Benaim | ||
| Second: Mark Hansen | ||
| Paulette Burdick | - | Aye |
| Monroe Benaim | - | Aye |
| Mark Hansen | - | Aye |
| Debra Robinson | - | Aye |
| Bill Graham | - | Aye |
| Bob Kanjian | - | Aye |
Motions:
| I recommend award of Consultant contract with m2ec.com, Inc. for $69,600 through March 31, 2007 and authorize the Superintendent and Board Chairman to sign all needed documents. | - | PASS |
| Minutes: CC4 Consultant shall perform the following services: PeopleSoft Version 8.9 - Supply Chain and Financial Management, Production Support. | ||
| Vote Results: | ||
| Motion: Monroe Benaim | ||
| Second: Mark Hansen | ||
| Paulette Burdick | - | Aye |
| Monroe Benaim | - | Aye |
| Mark Hansen | - | Aye |
| Debra Robinson | - | Aye |
| Bill Graham | - | Aye |
| Bob Kanjian | - | Aye |
Motions:
| I recommend award of Consultant contract with New Dimension Technology Corp. for $9,990 and Amendment for $120,000 and authorize the Superintendent and Board Chairman to sign all needed documents. | - | PASS |
| Minutes: CC5A Consultant Contract Consultant shall perform the following services: PeopleSoft Financial Bundles and Support; System Administration Support. CC5B Amendment Revise the contract approved by the School Board on December 4, 2006 as follows: Increase the maximum number of hours by 1000 @ $120.00 per hours not to exceed $120,000. Extend the term of the contract through June 30, 2007. Provide the School District of Palm Beach County with technical support of ERP system integration and interfacing with State Reporting and Benefits Data Transmission to outside providers. | ||
| Vote Results: | ||
| Motion: Monroe Benaim | ||
| Second: Mark Hansen | ||
| Paulette Burdick | - | Aye |
| Monroe Benaim | - | Aye |
| Mark Hansen | - | Aye |
| Debra Robinson | - | Aye |
| Bill Graham | - | Aye |
| Bob Kanjian | - | Aye |
Motions:
| I recommend award of consultant contract with Heather Gossard for $90,000 through July 31, 2007 and authorize the Superintendent and Board Chairman to sign all needed documents. | - | PASS |
| Minutes: CC6 Consultant shall perform the following services: Change management training communication and Help Desk as directed by Mike Guay, ERP Project Architect. | ||
| Vote Results: | ||
| Motion: Monroe Benaim | ||
| Second: Mark Hansen | ||
| Paulette Burdick | - | Aye |
| Monroe Benaim | - | Aye |
| Mark Hansen | - | Aye |
| Debra Robinson | - | Aye |
| Bill Graham | - | Aye |
| Bob Kanjian | - | Aye |
Motions:
| I recommend award of consultant contract with Pro Business Solutions LLC for $145,000 through June 30, 2007 and authorize the Superintendent and Board Chairman to sign all needed documents. | - | PASS |
| Minutes: CC7 Consultant shall perform the following services: PeopleSoft Version 8.9, Accounts Payable, Vendors and P-Card. | ||
| Vote Results: | ||
| Motion: Monroe Benaim | ||
| Second: Mark Hansen | ||
| Paulette Burdick | - | Aye |
| Monroe Benaim | - | Aye |
| Mark Hansen | - | Aye |
| Debra Robinson | - | Aye |
| Bill Graham | - | Aye |
| Bob Kanjian | - | Aye |
Motions:
| I recommend award of consultant contract with Dineh Company for $145,000 through June 30, 2007 and authorize the Superintendent and Board Chairman to sign all needed documents. | - | PASS |
| Minutes: CC8 Consultant shall perform the following services: PeopleSoft Version 8.9, Supply Chain Production Support. | ||
| Vote Results: | ||
| Motion: Monroe Benaim | ||
| Second: Mark Hansen | ||
| Paulette Burdick | - | Aye |
| Monroe Benaim | - | Aye |
| Mark Hansen | - | Aye |
| Debra Robinson | - | Aye |
| Bill Graham | - | Aye |
| Bob Kanjian | - | Aye |
Motions:
| I recommend award of consultant contract amendment with Roy K. Childers for $31,360 through March 31, 2007 and authorize the Superintendent and Board Chairman to sign all needed documents. | - | PASS |
| Minutes: CC9 Changes made to the agreement are as follows: Extension of Consultant Contract for Roy K. Childers to March 31, 2007. Contract total hours of 448 at $70.00 per hour - not to exceed total amount of $31,360. | ||
| Vote Results: | ||
| Motion: Monroe Benaim | ||
| Second: Mark Hansen | ||
| Paulette Burdick | - | Aye |
| Monroe Benaim | - | Aye |
| Mark Hansen | - | Aye |
| Debra Robinson | - | Aye |
| Bill Graham | - | Aye |
| Bob Kanjian | - | Aye |